ILoca Services, Inc. is seeking a detail-oriented and proactive Sales and Marketing Administrative Assistant to join our dynamic team. In this essential role, you'll be the operational backbone of our Sales and Marketing departments, ensuring seamless coordination, efficient workflows, and exceptional support for both internal teams and customers.
Sales Support & Coordination
- Manage and process sales-related paperwork and documentation with accuracy and timeliness
- Serve as a vital communication link between sales team members and customers throughout the sales process
- Collaborate with the Inventory Coordinator to ensure precise inventory listings
- Provide crucial in-office support for team members working remotely or traveling
- Create and customize sales templates and product specifications for internal use and customer communications
Marketing & Event Management
- Cross-reference and maintain accurate product listings across advertising platforms and e-commerce sites
- Support industry event coordination, including registration, marketing materials review, and promotional content organization
- Assist with marketing campaign execution, including newsletters, flyers, and promotional materials distribution
Project & Program Coordination
- Monitor project calendars to track deadlines, meetings, and milestones for timely completion
- Oversee the apparel program by managing inventory, processing orders, and coordinating logistics
- Organize and coordinate volunteer opportunities, from participant recruitment to event execution
- Maintain consistent communication via MS Teams, email, and phone to ensure strong team collaboration
Experience & Technical Skills
- 1-2 years of experience in an administrative role
- Strong written and verbal communication abilities
- Proficiency in Microsoft 365 and CRM software
- DocuSign proficiency (preferred)
Core Competencies
- Adaptability - Thrive in changing environments and embrace new approaches
- Relationship Building - Establish trust and confidence with customers and team members
- Collaboration - Work cooperatively to achieve team goals
- Clear Communication - Convey information effectively and listen actively
- Continuous Learning - Seek growth opportunities and apply new knowledge
- Initiative - Take proactive action and go beyond requirements
- High Standards - Set and maintain excellence in all work
- 401(k)
- 401(k) matching
- AD&D insurance
- Dental insurance
- Disability insurance
- Employee assistance program
- Employee discount
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- On-the-job training
- Opportunities for advancement
- Paid time off
- Parental leave
- Referral program
- Retirement plan
- Vision insurance
ILoca Services, Inc. is an Equal Opportunity Employer, where an applicant’s qualifications are considered without regard to race / color / religion / sex / national origin / veteran / disability / age / sexual orientation / gender identity, or any other basis protected by law.
